Document Scanning

Get Shredding Quotes

Businesses use document scanning to convert documents into electronic records. After it is in a digital format, documents are much easier to manage. If a document is needed, it is available with a basic keyword query. Access to every file can be modified to particular employees. This keeps each document on a work flow basis. Access should be manged to prevent employees from misusing the private data of employees and customers. Each record has a lifespan and an EDM software package can automatically erase outdated records.

scanning services
The first step is to work on a record destruction plan. Figure out how long to store each type of document then calculate what employee needs access to each one. This should be published to each employee.

Now it is time to shred every unwanted record. Have anyone who manages company records clean out documents that should be retired. Also, distribute shredding bins around your office for employees to discard of their unwanted documents. Have employees go through their personal records using the company document management policy and destroy everything past its usefulness. There is no need to scan documents that are useless.

The third step is to determine what documents are likely to be accessed in the future. The economics of document scanning increase the more often the document is accessed and shared. If it is unlikely to be needed going forward, then just storing the paper document is the superior option. Everything that remains is what you need to scan.

Finally, it is time for the physical act of scanning. You can acquire scanners and give the work to your employee or temp. Or you can find a scanning service. If you have a small amount then assigning an employee will work. But as you grow, the volume needed to be scanned will dwarf your capacity.

Atlanta Shredding Service makes the conversion process simple. They work with high speed scanning services with employees who handle this work daily. They organize the documents and then shred them following the work.

Give us a call to learn more at 678-578-6988.